April 2024 Blog

This month, we talk about how we assess rent increases, what we look for during inspections, and our strategy for pricing properties!

Rent Increases

We typically assess whether to implement a rent increase based on several factors, including market conditions, expenses, property improvements, and tenant retention goals. Here’s a breakdown of the key considerations:

  1. Market Analysis: Property managers conduct thorough market research to understand the local rental market conditions. They analyze factors such as supply and demand, vacancy rates, rental rates of similar properties in the area, and overall economic trends. If the market shows strong demand and increasing rental rates, it may justify a rent increase.
  2. Operating Expenses: Property managers evaluate their operating expenses, including property taxes, insurance, maintenance costs, utilities, and any other ongoing expenses associated with managing the property. If these costs have increased significantly, they might consider passing some of the burden to tenants through a rent increase.
  3. Property Improvements: If the property has undergone significant upgrades, renovations, or improvements that enhance its value or appeal to tenants, property managers may justify a rent increase to reflect the increased value of the rental units.
  4. Tenant Retention: Property managers weigh the potential impact of a rent increase on tenant retention. They consider factors such as the current lease terms, the length of time tenants have been in the property, and the likelihood of losing valuable, long-term tenants due to a rent increase. Sometimes, maintaining stable, long-term tenants at a slightly lower rent can be more beneficial than continually seeking new tenants at higher rates.
  5. Legal and Regulatory Considerations: Property managers must adhere to local landlord-tenant laws and regulations regarding rent increases. They need to ensure that any rent increase complies with legal requirements, including providing proper notice to tenants and adhering to any rent control ordinances or regulations in the area.
  6. Tenant Satisfaction: Property managers may also consider tenant satisfaction and feedback. If tenants are generally happy with the property and services provided, a rent increase may be more easily justified. However, if tenants perceive the increase as unfair or unjustified, it could lead to dissatisfaction, potential vacancies, or even legal disputes.
  7. Financial Goals: Property managers consider the financial goals of property owners or investors. Rent increases may be necessary to meet investment return targets, cover mortgage payments, or generate sufficient cash flow for property maintenance and future investments.

Once we have evaluated these factors, we can make an informed decision about whether to implement a rent increase and, if so, the appropriate amount and timing for the increase. Effective communication with tenants, providing clear rationale for the increase, and offering flexibility or concessions where possible can help mitigate any negative impact on tenant relations.


When inspecting an occupied unit, we typically look for several key aspects related to the condition of the property, tenant compliance with lease agreements, safety concerns, and maintenance needs. Here are some of the things we might look for during such an inspection:

  1. General Condition: The property manager assesses the overall cleanliness and tidiness of the unit. They look for signs of neglect, damage, or excessive wear and tear on walls, floors, ceilings, and fixtures.
  2. Appliances and Fixtures: They check the functioning of appliances such as the stove, refrigerator, dishwasher, microwave, HVAC system, and any other provided appliances. They also inspect plumbing fixtures, electrical outlets, light fixtures, and other installed items for proper operation and signs of damage.
  3. Safety Compliance: Property managers ensure that the unit meets safety standards and regulations. They check for the presence and functionality of smoke detectors, carbon monoxide detectors, fire extinguishers, and other safety equipment. They may also inspect for potential safety hazards such as exposed wires, tripping hazards, or blocked exits.
  4. Lease Compliance: Property managers verify that the tenant is adhering to the terms of the lease agreement. This includes confirming the number of occupants, checking for unauthorized pets, ensuring that smoking policies are followed, and assessing any other lease provisions related to tenant behavior or responsibilities.
  5. Damage Assessment: They document any existing damage to the unit beyond normal wear and tear. This includes noting scratches, dents, holes in walls, stains on carpets, or other damages that may require repair or deduction from the security deposit.
  6. Pest Infestations: Property managers inspect for signs of pest infestations such as rodents, insects, or other pests. They look for evidence such as droppings, chew marks, or nests and may arrange for pest control services if necessary.
  7. Utilities Usage: They may check for excessive utility usage, such as water, gas, or electricity, which could indicate leaks, malfunctions, or misuse. This helps identify potential issues that may need to be addressed to improve energy efficiency or prevent damage.
  8. Tenant Communication: Property managers use the inspection as an opportunity to communicate with tenants about any concerns, maintenance needs, or lease violations observed during the inspection. They may provide feedback, clarify expectations, and address any questions or issues raised by the tenant.

Overall, the goal of inspecting an occupied unit is to ensure that the property is well-maintained, safe, and compliant with lease agreements while fostering positive communication and addressing any issues promptly to maintain tenant satisfaction and property value.

Pricing Property Strategy

Assessing the rental price of a property involves a combination of market analysis, property evaluation, and consideration of various factors that influence rental rates. Here’s how we typically go about assessing the rental price:

  1. Market Analysis: Property managers start by conducting a thorough analysis of the local rental market. They research rental listings, recent rental transactions, and market trends in the specific neighborhood or area where the property is located. This helps them understand the current supply and demand dynamics, vacancy rates, and rental price trends.
  2. Comparable Properties: Property managers look for comparable rental properties (comps) in the same area with similar size, features, and amenities. They compare the rental rates of these properties to gauge the competitive landscape and determine a competitive market price for the subject property.
  3. Property Characteristics: They evaluate the unique characteristics of the subject property, including its size, layout, condition, age, amenities, and any recent renovations or upgrades. Properties with desirable features such as updated kitchens, modern appliances, in-unit laundry, parking spaces, or outdoor amenities may command higher rental prices.
  4. Location: Property managers consider the location of the property and its proximity to amenities, schools, public transportation, employment centers, shopping centers, parks, and other desirable attractions. Properties in prime locations or neighborhoods with high demand may justify higher rental prices.
  5. Demand and Tenant Profile: They assess the demand for rental properties in the area and the target tenant profile. Factors such as population growth, employment opportunities, demographic trends, and lifestyle preferences can influence rental demand and tenant willingness to pay higher rents.
  6. Operating Expenses: Property managers factor in the property’s operating expenses, including property taxes, insurance, maintenance costs, utilities, property management fees, and any other ongoing expenses associated with owning and managing the property. They ensure that the rental price covers these expenses while also providing a reasonable return on investment for the property owner.
  7. Vacancy Risk: Property managers consider the potential impact of setting the rental price too high or too low on the property’s vacancy risk. Setting the rent too high may deter prospective tenants and lead to longer vacancy periods, while setting it too low may leave money on the table and impact the property’s profitability.
  8. Tenant Retention: They evaluate the impact of rental pricing on tenant retention and turnover. Setting a fair and competitive rent helps attract and retain quality tenants, reducing turnover costs and minimizing vacancy loss.

By carefully analyzing these factors and balancing market dynamics with property-specific considerations, we can determine an appropriate rental price that maximizes the property’s income potential while remaining competitive in the local rental market. Regularly reviewing and adjusting rental prices based on market changes and property performance is also essential to ensure long-term profitability and tenant satisfaction.